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Gallant Ekem Gallant Ekem — Executive Virtual Assistant
✦ Available for hire

Executive Virtual Assistant & Social Media Manager

Executive Virtual Assistant & Social Media Manager || Streamlining Operations, Managing Priorities & Supporting Business Growth || Helping Founders and Executives Reclaim 10+ Hours Weekly Through Efficient Administrative Support and Strategic Social Media Management

About Me

Helping Busy Professionals
Reclaim Their Time

Gallant Ekem

As an Executive Virtual Assistant and Social Media Manager, I help busy founders, executives, and business owners reclaim valuable time by streamlining daily operations and maintaining a consistent online presence. With a background in administration, education, and social media management, I bring strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively.

From managing inboxes, calendars, and administrative tasks to conducting research, scheduling content, and supporting social media operations, I provide reliable and efficient support that keeps businesses organized and running smoothly. I take care of the day-to-day details so my clients can focus on growing their businesses, serving their clients, and achieving their goals.

How I Help Businesses Grow

Email & Calendar ManagementOrganizing inboxes, scheduling appointments, keeping calendars running smoothly.
Administrative SupportDocument preparation, data entry, and online research with accuracy and detail.
Social Media ManagementScheduling content, Canva graphics, and consistent brand presence across platforms.
Project & Task CoordinationTracking deadlines and managing workflows using Trello, Asana, Notion, and Google Workspace.
Research & Data ManagementConducting web research and maintaining accurate records for informed decisions.
Customer & Client SupportProfessional communication and creating positive client experiences.

Ready to delegate and get your time back?

Book A Discovery Call
⏳

Save Valuable Time

Delegate administrative and social media tasks so you can focus on leading and growing your business.

📈

Stay Organized & Productive

Streamlined daily operations so important tasks never fall through the cracks.

🤝

Reliable & Detail-Oriented

Accurate, professional, and dependable support you can count on every day.

🌍

Remote-Ready Globally

Experienced collaborating across different locations, time zones, and industries.

What I Offer

Services Tailored to
Your Business Needs

Helping Busy Founders, Executives & Business Owners Save Time, Stay Organized, and Grow Their Brand

Email & Inbox Management

  • Organize and prioritize emails for faster response times
  • Flag urgent messages and manage follow-ups
  • Create email templates for efficient communication
  • Maintain a clean and organized inbox

Calendar & Schedule Management

  • Coordinate meetings and appointments
  • Manage calendar bookings and reminders
  • Organize schedules to reduce conflicts
  • Track important deadlines and commitments

Administrative Support

  • Data entry and database management
  • Document preparation and formatting
  • Online research and information gathering
  • File organization and record management

Travel & Meeting Coordination

  • Research and book travel arrangements
  • Prepare travel itineraries and schedules
  • Coordinate meeting logistics and agendas
  • Organize meeting notes and action items

Project & Task Management

  • Track tasks, deadlines, and project progress
  • Support workflow using Trello, Asana, Notion & Google Workspace
  • Assist with process documentation and SOP creation
  • Keep projects moving and stakeholders informed

Social Media Management

  • Schedule and publish content across platforms
  • Create Canva graphics and social media assets
  • Manage Instagram and TikTok accounts
  • Monitor engagement and support community interaction

Personal Assistance

  • Schedule personal appointments and manage reminders
  • Coordinate personal travel and itineraries
  • Assist with online purchases and reservations
  • Organize events, invitations, and contact lists
  • Manage personal tasks to free up valuable time

Sales Support

  • Maintain and update CRM records
  • Conduct lead research and data management
  • Schedule discovery calls, meetings, and follow-ups
  • Assist with client onboarding and offboarding
  • Track client interactions and engagement activities

Marketing & Content Support

  • Create Canva graphics and branded content
  • Schedule and publish social media content
  • Assist with content planning and calendars
  • Manage Instagram and TikTok accounts
  • Support email marketing and newsletters

Content Creation

  • Create Canva graphics and branded visual assets
  • Develop content calendars and posting schedules
  • Write captions and copy for social media posts
  • Design templates for consistent brand look

Platform Management

  • Schedule and publish across Instagram and TikTok
  • Monitor engagement and respond to comments
  • Support community interaction and growth
  • Maintain a consistent professional online presence

Campaigns & Reporting

  • Support email marketing campaigns and newsletters
  • Monitor performance and provide basic reporting
  • Assist with influencer outreach coordination
  • Track campaign metrics and engagement rates

Sample Work

Projects That Speak
For Themselves

Inbox Management

📧
Gmail TextExpander Outlook Slack

Implemented a structured email management system using Gmail filters and colour-coded labels to automatically sort high-priority, internal, and low-urgency emails — including dedicated labels for ALX_VA_COURSE, Upwork, Idealist, Newsletter, and Daily Digest. Created standardized templates in TextExpander and integrated Slack alerts for priority messages, improving response time and reducing inbox clutter — achieving inbox zero seamlessly.

↓ 40% inbox clutter · Inbox Zero achieved

Travel Management

✈️
Canva Google Docs PowerPoint Google Flights TripIt

Developed a comprehensive Travel Pack including a branded PowerPoint cover, table of contents, etiquette guide, budget breakdown, and a detailed day-by-day itinerary for a South Africa → Dubai trip (Dec 14–17). Coordinated flights, hotel check-in at Rove Downtown, Burj Khalifa visit, desert safari, and Dubai Marina dinner cruise — all tracked and on-budget.

✓ Seamless SA→Dubai trip · On-budget delivery

Expense Management

💰
Google Sheets Expensify QuickBooks

Created an automated expense tracking system using Expensify integrated with Google Sheets for real-time categorization and reporting. Linked approved expenses to QuickBooks for reconciliation, reducing manual data entry and cutting monthly report preparation time significantly.

↓ 50% report prep time · Automated reconciliation

Calendar Management

📅
Google Calendar Calendly Reclaim.ai

Redesigned the executive calendar with recurring colour-coded time blocks and automated scheduling using Google Calendar and Calendly. Built structured weekly templates covering client calls, admin tasks, content creation, reviews, and protected focus hours — integrating Reclaim.ai to balance workload and eliminate scheduling conflicts.

+ 8 hrs focused work time weekly

Ready to delegate and get your time back?

Book A Discovery Call

Career Journey

Work Experience

A track record of reliable, results-driven support across administrative, virtual assistance, and social media roles.

TikTok Manager (Volunteer) March 2026 – Present
Saffiyahfricah Remote
  • Manage TikTok content creation and scheduling.
  • Optimize videos, captions, and hashtags for engagement.
  • Research trends and support audience growth.
  • Maintain a consistent posting schedule and monitor content performance.
Virtual Assistant Trainee Feb 2026 – Apr 2026
ALX Africa Remote
  • Managed simulated client inboxes and calendars, handling 20+ emails daily and coordinating schedules across multiple time zones with 95% accuracy.
  • Executed administrative support tasks, including data entry, document organization, and meeting coordination, improving workflow efficiency by 25%.
  • Supported project tracking and task management using Trello, Asana, and Notion, ensuring 100% on-time completion of assigned deliverables.
Social Media Manager Feb 2026 – Present
Philly Peace In Progress Remote
  • Managed and created engaging Instagram content for Philly Peace In Progress, supporting brand visibility and consistent online presence as part of a growing social media team.
  • Recognized by management for producing "pretty good" and impactful posts within the first few weeks, demonstrating fast learning ability, creativity, and reliability in content creation.
  • Contributed to team growth by independently handling assigned social media tasks, maintaining posting consistency, and actively improving audience engagement through visually appealing and purpose-driven content.
Administrative Assistant Feb 2023 – Mar 2024
Lethabo Cabling Onsite
  • Managed 20+ daily emails and coordinated calendars for 5–10 technicians, improving scheduling efficiency and reducing missed appointments by 30%.
  • Handled client communication and booked 15+ site access requests weekly, ensuring 100% compliance with access requirements and timely project execution.
  • Tracked and organized 10+ ongoing projects using digital tools, improving task completion rates and increasing team productivity by 25%.

Ready to delegate and get your time back?

Book A Discovery Call

Education & Credentials

Certifications & Training

Continuously building skills across administration, digital marketing, project management, and technical support.

📈 Digital Marketing
Google Digital Marketing & E-Commerce
Google · Coursera
8 courses · Issued Jan 2026
Digital Marketing · Customer Engagement · Analytics · E-Commerce Fundamentals
Verify ↗
📣 Social Media
Social Media Marketing Crash Course
Semrush Academy
Expires Feb 2027
Content Strategy · Social Media Management · Audience Growth
🔍 SEO
Technical SEO & AI Search Essentials
Semrush Academy
Expires Oct 2026
SEO Fundamentals · Keyword Research · On-Page Optimization
📋 Project Management
Foundations of Project Management
Google · Coursera
Issued Oct 2025
Project Planning · Task Management · Productivity · Collaboration
Verify ↗
💻 IT Support
Google IT Support
Google · Coursera
6 courses · Issued Sep 2025
Technical Support · Troubleshooting · System Administration Fundamentals
Verify ↗
🛡️ Cybersecurity
Google Cybersecurity
Google · Coursera
9 courses · Issued Sep 2025
Cybersecurity Fundamentals · Risk Management · Security Awareness
Verify ↗
🎓 Additional Training
Virtual Assistance Certificate
Virtually Versed Africa
Virtual Assistance Fundamentals · Client Support · Remote Work Best Practices
Verify ↗

Ready to delegate and get your time back?

Book A Discovery Call
Certificate preview

Tech Stack

Tools & Platforms

A curated toolkit spanning productivity, communication, content creation, marketing, and business operations.

Google Workspace logo
Microsoft Office logo
ClickUp logo
Trello logo
Notion logo
Gmail logo
Outlook logo
Slack logo
Zoom logo
Calendly logo
Canva logo
Meta Business Suite logo
Instagram logo
TikTok logo
CapCut logo
Semrush logo
Google Analytics logo
HubSpot logo
Mailchimp logo
Google Sheets logo
Microsoft Excel logo
Google Forms logo
Adobe Acrobat logo
HubSpot CRM logo
Zendesk logo
QuickBooks logo
Expensify logo
WordPress logo
123
Typeform logo

Ready to delegate and get your time back?

Book A Discovery Call

Ready to Reclaim
Your Time?

Let's connect and discuss how I can support your goals. Whether you're ready to delegate or just exploring, I'd love to hear from you.

Let's work together